Living in a housing society isn’t always a cakewalk. Well, it does have its perks and also hasits own share of woes and travesties, as does everything else in life. Everyday, facility managers encounter a myriad of challenges from residents that demand swift resolution, unique and agreeable to one or many. For every challenge, there is a fail-safe solution, provided some foresight and proactiveness is applied. Here’s a list of the top 10 common facility management issues faced by residential societies and the practical solutions to overcome them:

1. Maintenance of Common Areas

One of the most prevalent issues in a Residential Society is the timely maintenance of common areas such as Club, Gym, Swimming Pool, Park, Kids Play Area etc. These areas often face wear and tear. Implementing a comprehensive maintenance schedule with regular inspections and timely repairs ensures these areas remain functional and appealing for residents and visitors.

2. Security Concerns

Upholding the highest safety standards for the residents and their property is of paramount importance. Implementing security systems like the Visitor Management System, conducting regular training for security guards and routine audits bolsters the security infrastructure of the residential society.

3. Waste Management

Residential Societies often grapple with waste management challenges due to improper segregation and inefficient disposal methods. Implementing comprehensive waste segregation programs, educating residents/maids/house-helps about proper waste disposal techniques and settingup a waste collection schedule can play a vital role in ensuring clean and green surroundings for the residents.

4. Parking Woes

Limited parking space and unauthorized parking often lead to disputes among residents. These issues can be addressed by enforcing stringent parking policies, assigning designated parking permits to residents and allocating specified area for visitor parking. These measures not only regulate parking but also reduce friction among residents, RWA and facility management company.

5. Water Management

Water scarcity, leakage and wastage pose significant challenges in residential societies. These issues can be tackled by conducting regular checks for leakages and educating residents about responsible water usage. Additionally, the installation of rainwater harvesting systems can supplement the water supply, promoting sustainability within the society.

6. Misuse of amenities

Misuse or negligence of shared amenities like club, swimming pool or common rooms can cause damage and strain resources. Employing skilled staff, implementing a clear set of rules, regular monitoring and upkeep, providing access only to authorized individuals and soliciting residents’ feedback for improvement of these facilities can help maintain these amenities efficiently.

7. Lack of Communication

Lack of communication often plagues residential societies, leading to unresolved concerns and disputes among the residents and facility managers. Establishing a transparent communication channel, publishing newsletters and conducting general body meeting for the residents enables open and clear communication. An efficient Complaint Management System with a dedicated client service team and a complaint number can promptly address residents’ issues, fostering trust and ensuring the timely resolution of societal concerns.

8. Emergency Preparedness

Unforeseen situations like fire outbreaks in the society or natural disasters demand preparedness. Conducting regular emergency drills such as Mock Fire Drill, installing effective emergency response systems like Fire Extinguishers/Smoke Alarms, determining the emergency exit and educating residents about emergency protocols ensuresthe safety of the residents.

9. Resident Involvement

Non-involvement of residents can disrupt societal harmony. Establishing clear communication channels, organizing events, celebrating festivals and enabling residents to contribute ideas can collectively shape a harmonious society.

10. Energy Efficiency

Many residential societies face challenges related to high energy consumption, leading to increased costs and environmental impact. Implementing energy-efficient solutions like LED lighting, optimizing HVAC systems, promoting awareness among residents about energy-saving practicesand considering renewable energy sources can significantly reduce energy usage and expenses while promoting sustainability within the society.

Conclusion

Residential societies form the backbone of communal living, offering an array of amenities and shared spaces. They often face multifaceted challenges and overcoming these challenges demand expertise and strategic planning. By proactively addressing the issues, residential societies can thrive, ensuring a conducive and pleasant living experience for all. With Enviro’s holistic approach to facility management, residential societies can transcend these hurdles and foster a thriving, sustainable and inclusive community living environment.

The post Top 10 Common Facility Management Issues in Residential Societies and How to Solve Them first appeared on Facility Management Company.

Schools and Universities serve as the bedrock for knowledge dissemination and character development. Ensuring a conducive learning environment is essential to fostering academic growth and this is where facilities management companies step in. A well-organized and well-maintained campus not only enhances the overall learning experience but also creates a positive and conducive atmosphere for students and faculty alike. In this blog, we will explore the indispensable role of facility management companies in schools and universities and how their services are crucial for the success of educational institutions.

1. Maintaining a Safe and Secure Environment

Maintaining a safe and secure environment is of paramount importance in any educational institution. Facility Managers play a pivotal role in this regard by implementing stringent security measures. They conduct regular inspections, ensure fire safety measures are in place and keep emergency response plans up-to-date. From CCTV surveillance systems to access control mechanisms, they prevent unauthorized entry and ensure a safe environment for students, faculty and visitors. Further, they ensure staff background checks and conduct regular staff training for students’ safety.

2. Infrastructure Maintenance and Upkeep

From classrooms and laboratories to sports arenas and administrative buildings, a facility management company ensures that all these facilities are well-maintained and in excellent condition. Regular inspections, repairs and maintenance work are conducted promptly to prevent any disruptions to academic activities. A robust facilities management company offers much more in terms of services that are essential in creating a conducive learning environment. These services comprise of providing access to pure drinking water, keeping the washrooms clean, ensuring good air quality through ventilation, keeping the right temperature in classrooms etc.

3. Sustainability Initiatives

In today’s environmentally conscious world, energy efficiency is not just a choice but a necessity. Facility Managers implement energy-efficient practices to reduce the school’s carbon footprint and operating costs. This includes waste management, recycling programs, water conservation etc. By promoting sustainability, they instill important values in the minds of students, fostering environmentally conscious citizens of the future.

4. Space Optimization

Effective space management is crucial to accommodate the increasing student population and evolving academic needs. Facility Managers help in the optimization of available space by reorganizing classrooms, laboratories and the administrative area. They also assist in planning and executing renovation projects to create modern spaces that foster a conducive learning environment.

5. Technological Advancements

In this digital era, educational institutions rely heavily on technology to enhance the learning experience. A facility management company supports the integration of technology by providing necessary infrastructure for IT systems, audio-visual equipment and Wifi connectivity across the campus.

6. Event Management

From seminars and sports events to annual functions and graduation ceremonies, educational institutions host various events throughout the year. A facility management company collaborates with school administration in organizing and managing these events to ensure that the necessary arrangements such as seating, audio-visual equipment and stage setups are handled professionally.

Conclusion

The role of facility management companies in schools and universities can’t be overstated. They act as silent pillars that support the entire educational ecosystem allowing them to focus on their core mission of imparting knowledge while leaving the complexities of maintaining a functional campus in capable hands. As we move towards an increasingly complex and competitive world, the role of facility management companies in supporting educational institutions will be indispensable, empowering students and faculty alike to excel in their pursuits.

The post The Indispensable Role of Facility Management Companies in Schools/Universities first appeared on Facility Management Company.

Facility Managers wear many functional hats. One of the primary responsibilities of a Facility Manager at the workplace is to maintain a safe and secure environment for employees and visitors alike. Fire safety is a crucial aspect of facility management as fires can cause severe damage, pose risk to lives and disrupt business operations. Here are ten essential tips to maintain fire safety at the workplace, providing facility managers with strategies to prevent fires and protect the employees and premises:

1. Create a Fire Safety Plan

A facility manager should develop a Fire Safety Plan that outlines procedures for reporting fires, evacuation measures, contacting emergency support and ensure that employees are informed about the plan. It is necessary to regularly review and update it to reflect any changes in the building layout, occupancy or fire codes.

2. Conduct Regular Fire Risk Assessment

As a Facility Manager, it is essential to conduct regular fire risk assessments to identify potential fire hazards happening due to faulty electrical systems, inflammable materials storage or blocked escape routes. It will help to address the issues promptly by reducing the risk of fire.

3. Install and Maintain Fire Safety Equipment

Fire safety equipment such as fire extinguishers, smoke detectors, sprinkler systems and fire alarms should be installed at accessible locations and employees should be trained on the proper use of the equipment and its accessibility to effectively respond in case of a fire emergency. Regular maintenance is required to ensure proper functionality of the equipment.

4. Implement Clear Signages

It is vital to place clear and visible signages at the workplace to indicate fire exits and evacuation routes. Ensure that signage is easily understood and regularly updated.

5. Emergency Training and Fire Mock Drills

It’s the responsibility of a Facility Manager to hold regular training sessions for employees. It should cover fire safety measures, evacuation procedure and proper use of fire extinguishers. By regularly practicing these drills, employees will be well prepared to respond quickly in case of an actual fire emergency, reducing potential risks and ensuring the safety at the workplace.

6. Promote Good Housekeeping Practices

A Facility Manager should promote a clean and safe environment at the workplace by ensuring that flammable materials are stored properly and kept away from potential ignition sources. Regularly inspect storage areas, electrical roomsand utility spaces to prevent the accumulation of fire hazards.

7. Regularly Inspect Electrical Systems

Electrical malfunctions are a common cause of workplace fires. Conducting regular inspection of electrical systems including wiring, sockets and electrical equipment helps in identifying any issues or signs of wear and tear so that it can be addressed promptly.

8. Evacuation Measures

Implementing effective evacuation measures is crucial for mitigating fire risks. It includes clearly marked evacuation routes and exits and designated assembly points for employees to gather in case of an emergency situation. Elevators/Lifts should not be used in the event of a fire. It is necessary to regularly inspect and maintain exit doors, ensuring they open easily and are not blocked. These measures help to facilitate a prompt and organized evacuation, minimizing the potential for injuries and maximizing overall safety.

9. Designated Smoking Area

Employees should be aware of where the designated smoking areas are. It will help reduce the risk of potential fires occurring because of cigarette butts and ashes.

10. Maintain Emergency Contact Information

Keep a list of emergency contact numbers, including fire department, ambulance etc. Regularly update the information and make sure employees are aware of it.

Conclusion

Prevention and Preparedness are the keys to mitigating fire risks at the workplace and Facility Managers have a crucial role to play in it. Carrying out regular fire and risk assessments, ensuring regular maintenance of fire safety equipment and conducting training and fire mock drill is a big part of the role. Fire safety is an ongoing process and it is essential to be vigilant and regularly review and update fire safety measures to maintain a safe environment at the workplace.

The post 10 Essential Tips for Fire Safety at Workplace first appeared on Facility Management Company.

The COVID-19 pandemic presented many challenges for facility management companies, as these FM companies were trying to keep the things moving and not get stuck with pandemic. With the need to maintain safe and functional buildings while also keeping costs low, Enviro made the best use of IoT technology to help address the challenges of covid outbreak. By leveraging IoT technology, we were able to optimize facility operations and maintain safe and functional buildings for the clients. Enviro used IoT-enabled tools in a variety of ways during the COVID-19 pandemic to help ensure the safety and security of clients’ premises while keeping the costs low. Let’s explore how –

1. Remote Monitoring

Enviro used IoT during the pandemic by implementing Remote Monitoring systems. IoT sensors were used to monitor a wide range of facility parameters including temperature, air quality and energy consumption. By collecting real-time data on these metrics, Facility Managers were able to identify new opportunities to optimize facility operations and reduce costs. Heating and cooling systems in the facilities were adjusted to reduce energy usage during periods of low occupancy which helped in reducing energy costs.

2. Air Quality Monitoring

Facility Managers took appropriate measures to improve indoor air quality in the facilities. IoT-enabled air quality sensors were used to know the filter change time and identify more dense areas, allowing Facility Managers to address the issue and improve air flow ensuring the safety of facility occupants.

3. Predictive Maintenance

We implemented predictive maintenance systems to monitor equipment health in real-time. IoT sensors were used to detect patterns in performance that could result in future failures or breakdowns. It helped to identify potential issues before they became major problems and we scheduled maintenance and repairs at the optimal time which resulted into reduced downtime and lesser costs.

4. Occupancy Tracking

During the Covid outbreak, offices had to limit occupancy to comply with social distancing guidelines. We used IoT sensors to track the number of people present in a building, room or area in real-time. It helped facility managers to enforce social distancing protocols, prevent overcrowding and maintain a safe and functional facility.

5. Safety and Security Systems

We leveraged IoT-enabled safety and security systems to help keep the facilities safe and secure during the COVID-19 pandemic. IoT-enabled access control systems were used for contactless entry to buildings, reducing the risk of viral transmission through shared surfaces such as door handles and keypads. Instead of asking the visitors/domestic helps to make entry in the registers, we used facial recognition cameras to grant permission to them to enter the premises. It eliminated the paper work and also reduced the need for on-site security personnel.

6. Temperature Screening

We used IoT enabled thermal cameras to detect body temperature of everyone entering the facilities. It helped Facility Managers in identifying the potential cases due to heightened body temperature and take appropriate measures to prevent the spread of virus, such as denying entry to the building or referring the individual for medical evaluation.

Conclusion

In the face of unprecedented challenges posed by the pandemic, Enviro effectively used IoT to cut costs and boost the operational efficiency. IoT made it feasible to gather data in real-time on a series of parameters, spot potential problems and take the necessary actions to stop the spread of virus and keep the facilities secure. It also helped in maintaining optimum performance, reducing operating and maintenance expenses, lowering energy costs and improve user wellbeing.

The post How Enviro Used IoT During Covid-19 to Keep Facilities Management Running Costs Low first appeared on Facility Management Company.

As the world is becoming more digitized and automated, The Facility Management Industry has adapted to changes in technology to stay ahead of the curve. People are having access to more technology than ever. From Solutions that make jobs fulfilling to Innovations that improve personal life, people have come to rely on technology for an enhanced standard of living. Facility Teams are increasingly adopting below software solutions and implementing technologies to keep their fingers on the pulse in this rapidly changing industry –

1. Mobile Applications

The mobile application technology for Facility Management is not a new development but it has gained more importance in the recent era as it helps to digitize day-to-day facility management operations like maintenance, work orders, field services etc. and ensures better communication among the team members to fasten the facility management process. It helps Facility Management and maintenance teams with better insights, quick responses and real time updates on work orders. It also ensures –

• On the go access to personal information
• Service requests on-demand
• Company information on-demand
• Less manual work on time consuming phone calls
• Increased productivity – at the fingertips

2. Bespoke Solutions

A) IOT and Cloud-Based Technologies
IOT and Cloud-Based technologies have become more prominent these days. Facility Management Companies can leverage IOT tools and technologies to –

• Automate operations
• Improve building energy efficiency
• Support better maintenance practices

Cloud -based applications also fasten the communication, collaboration and decision making. For instance, if an asset malfunctions, submitting a request for service using a cloud application would immediately send a notification to the concerned person so that the issue can be addressed.

B) E-more
E-more is a technology-efficient and structured remote building monitoring software which helps Facility Managers to track the power consumption, power availability, breakdown of equipment, status of manpower, revenue generation etc.

3. SaaS Enabled Tools

A) Visitor Management System
Earlier, Visitor Management System was used to track and manage the flow of visitors in and out of buildings and primarily focused on improving security and compliance. With the development of technology, Visitor Management Software has included features like real time tracking, integration with access control systems etc. This Scalable Visitor Management System has helped Facility Managers to manage the flow of visitors and improve security, efficiency and compliance.

B) Society Billing Software
This is a new advancement in facility management which has made the society billing and payment process simpler and error free. All the society related bills can be accessed and paid through one single software.

4. Complaint Management System

Facility Management Companies are having 24*7 Complaint Management System which simplifies the complaint handling process and helps to manage customer complaints in an effective way. At Enviro, residents can raise their concerns directly to this number – 0806 9191 910 and the Client Service Cell ensures to resolve the same at the earliest. Having 24*7 complaint management system benefits the organization in the following ways –

• It creates a client focused culture
• Reduces operational costs
• Enhances customer satisfaction

5. Predictive Maintenance

In order to maximize the equipment uptime and optimization rates, facilities have switched from Reactive Maintenance to a newer and more data-driven style of maintenance – predictive maintenance. It helps to

• Reduce Downtime
• Increase Productivity
• Reduce maintenance costs
• Increase the lifespan of assets

6. Remote Monitoring

Remote Monitoring has become one of the biggest drivers in Facility Management. From a single location, using cameras, wireless sensors and other technologies, various systems such as water consumption, building security, air quality, temperature etc. can be monitored. It helps Facility Managers to understand how the space is being used and ensures fuller utilization of assets and space.

Conclusion

Facilities Management is continuously evolving and adapting to changes to streamline the operations. These technological advancements have helped Facility Managers to gain better insights, improve communication, fasten response time with real time updates. With the changing face of facility management, it’s important for the organizations to stay up to date with these latest technologies and software to achieve goals and remain competitive.

The post The Changing Face of Facility Management first appeared on Facility Management Company.

The world is changing rapidly and sustainability has become a critical concern for individuals, businesses, and governments. As a Facility Manager, implementing Sustainable Facilities Management practices can help reduce energy consumption, decrease carbon footprint and create a positive brand image. Here, we will discuss how sustainable facilities management can help to achieve long-term energy efficiency and positive brand image.

A) Reduced Carbon Footprint:

Sustainable facilities management helps reduce the carbon footprint of buildings and facilities. An effective and sustainable facility management policy closely monitors energy waste and puts measures in place for reducing energy usage. These measures can include performing an energy audit, installing solar panels, using LED lights or compact fluorescent light bulbs, revamping buildings, adopting green building practices and running assets only when required. By reducing energy usage, Facility Managers can decrease carbon emissions and help protect the environment.

B) Cost Savings:

Sustainability brings financial benefits to buildings. Renewable energy resources used for green buildings are more affordable than fossil fuels, allowing facility managers to pay back upfront costs quickly. Green buildings are also valued higher than traditional ones, making them an excellent return on investment. Smart technology, such as occupancy sensors, motion sensors and ventilation systems can yield significant savings on electricity bills. Investing in telemetry systems to identify leaks can also help mitigate water consumption.

C) Waste Reduction:

Eco-friendly and sustainable facility management practices help reduce waste and water usage. Facility Managers can implement several strategies for reducing waste output such as vermicompost pits, rainwater harvesting pits and sensor-based low-flow aerators. Waste Management awareness programs can educate employees, clients and residents on the importance of waste management which ultimately helps in keeping the environment clean.

D) Conducive Work Environment:

Sustainability in buildings ensure high air quality, security and water standards. All these contribute to creating a comfortable working environment for employees, leading to increased productivity and benefits for the business. Employees want to work for a company that demonstrates corporate social responsibility and sustainable practices, making it easier for organizations committed to going green to recruit top talent and hold on to existing staff. Sustainability also increases the productivity of the employees and assets, reduces absenteeism and attracts good talent.

E) Enhanced Brand Reputation:

Reducing an organization’s impact on the environment is both a morally right thing to do and good business sense. Consistently good environmental performance can help boost brand reputation by demonstrating to clients, customers and employees that the organization cares about the planet. Sustainable facilities management ensures that organizations have a minimal, neutral, or even positive impact on the environment.

Conclusion:

Sustainable Facilities Management is no longer just a trendy word, it’s the need of the hour and is here to stay. Facility managers can implement sustainable practices to reduce energy consumption, decrease carbon footprint and create a positive brand image. Going Green and switching to Sustainable Facilities Management reduces the negative impact of the facilities on environment which not only benefits the planet but also yield positive outcomes in the long-run. Sustainable facilities management is a long journey, but by taking the right steps, Facility Managers can lead organizations on the way to a greener, healthier and more sustainable future.

The post 5 Key Benefits of Sustainable Facilities Management first appeared on Facility Management Company.

Integrated Facility Management – A consolidation of various facility services rendered under one umbrella is gaining a lot of momentum. Organizations are switching towards adopting an Integrated Facility Management program rather than relying on individual contractors for different services. An Integrated Facility Management program helps the organization to maintain its facilities, buildings and equipment in a way that offers the best value to the property owner and its employees alike. An IFM program allows to focus on the core business and leave the stress of streamlining work processes resulting in increased efficiency at the workplace.

Having a separate service provider for individual service can be a hassle for the organization in the long-run. Here, a well-structured integrated facility management comes into action and helps to eliminate various problems such as –

. Lack of communication with individual service providers
. Inefficiencies that disrupt the overflow
. More costs incurred for clients
. Dealing with numerous POCs to solve the issues

An Integrated Facility Management program overcomes all these issues by using latest technology and tools to facilitate all the Hard Services like Building Maintenance, Plumbing, Electrical, Lighting, HVAC as well as the Soft Services like Housekeeping, Horticulture, Sanitization etc. under one tab. Here’s what Integrated Facility Management Services can do for a business –

1. Reduces Operating Costs

The biggest perk of having appointed a facility management company is that the organization doesn’t have to delegate different facility work to different vendors. This defers any additional cost that a company would have to pay in exchange for individual services.

2. Enables Clear Communication

Integrated Facility Management enables clear communication between vendors and different departments. It eliminates the unnecessary step of going through the hassle of reporting to separate departments. A facility manager reports the issues directly to the management for prompt action and better decision.

3. Streamlines Business Operations

Even routine tasks can become stressful when there are different service providers involved. Since Integrated Facility Management offers different facility services under one umbrella, it streamlines the operations and helps to save time and money. It makes the daily tasks easier by putting them under the responsibility of one Facility Manager having the technical know-how to simplify them.

4. Improves Overall Productivity

When one manager is in charge of all the facilities then it automatically reduces the redundancy and potential overlap of services and professionals which results in an increase in overall productivity of the organization. A Facility Manager, by having a single budget for integrated facilities management reduces material and vendor costs.

5. Increases the Life of Assets

A facility management program results in the prolonged lifespan of facility’s assets by initiating proper maintenance and suggesting adequate repair of certain assets inside the facility which saves a considerable amount of money in the longrun.

Conclusion

One can choose the right service provider for the business by assessing the requirements of facility. In comparison with overseeing every task and every individual service multiple times, Integrated Facility Management lends increased visibility leading to effective management of teams, reduced operating costs, prompt responses to requests and greater focus on the bigger picture. It is a one stop shop for all the facility management needs of an organization and a proven way to streamline facility services and tasks. Implementing the changes across multiple sites gets easier while using an Integrated Facility Management Program.

The post Integrated Facility Management or Individual Services first appeared on Facility Management Company.

As organizations are focused on the ways to reduce operations cost, Energy usage is a big constituent in this. For energy optimization and reduction, clients are relying more on Facility Management companies to offer input and leadership on how to increase energy efficiency. Facility Manager plays a major role to actively manage energy consumption by reducing the carbon footprint of the organizations and the energy bill. They are primarily focusing on the operations and maintenance aspects of facility energy management and its correlation with energy sustainability.

Facility Management for Energy Efficiency

There are various ways an organization can reduce its carbon footprint and one of the most effective ways for doing so is via an Energy audit and Energy consumption mapping across assets. Facility Management steps in to ensure that building and its operations are running efficiently. Measuring and reducing energy usage can lead to enormous cost savings and reduce the impact of energy price hikes. Implementing technologies such as energy-efficient lighting and HVAC equipment has helped facility managers to reduce energy consumption and costs incurred. Facility Managers can implement the following strategies to increase the energy efficiency of their buildings:

1. Lighting

The more energy an organization uses, the more money it spends on electricity. LED lights, motion sensors and smart heating systems can make a huge difference ensuring that the business uses the energy only when it is actually required. Facility Managers can integrate energy conserving technologies such as occupancy sensors which is one of the ways to reduce the cost of lighting as they turn lighting on automatically when they determine movement and off when the area is vacated. Parking lot poll lights can be equipped with photocells or motion sensors. Replacing incandescent bulbs with LED lighting can reduce energy consumption by 75%.

2. HVAC

Facility Managers can reduce energy waste by effectively controlling the HVAC. Heating, cooling and lighting based on occupancy rather than the time of the day can drastically reduce energy waste and reliance on manual intervention. Inefficient HVAC and lighting wastes significant amount of money and energy so installing responsive systems can prove beneficial for the organization.

3. Renewable Energy

Facility Managers seek towards ensuring that buildings have a greatly reduced or even neutral impact on the environment and hence they are moving towards using more renewable sources of energy. By upgrading the facility lights to LED and by installing solar panels, facility managers can offset the increase in facility costs. Solar power is a natural progression to increase the energy efficiency and decrease environmental footprint.

4. Proactive Maintenance

Usually, organizations fix problems when they occur within the facility. A dedicated Facility Management program can help them prevent such issues in the first place. Consistent preventive maintenance of HVAC units, air purifiers etc. can assist in identifying energy leakages. Regular checks can provide insight into when the repair or replacement is needed in order to keep them functioning efficiently.

Conclusion

Indian has been one of the earliest adopters of green energy. Energy efficiency is overwhelming the main focus area for facility managers now-a-days. Improving the sustainability and energy efficiency of the business is a guaranteed route towards success. A facility management team can help the organization ensure a connected, automated, straightforward maintenance and management of the facility. With the help of these green initiatives, organizations can reduce cost, carbon emissions and move towards sustainable, green and energy efficient future.

The post Energy Efficient Facility Management – A Path to Prosperity first appeared on Facility Management Company.

With every passing year, time spent by employees at work has increased, as companies move towards profitability, employees work towards more deliverability. It falls on the FM to ensure comfort and safety measures are adhered to, as these two emotions are critical to overall productivity of a workforce.

Facility Managers are directly/indirectly responsible for the health and safety of employees at the workplace. Their purview spans from the interior to exterior and from the boiler to the basement.

Role of Facility Manager to Promote Workplace Safety

Facility Manager’s role in maintaining safety can be as simple as preventing slips and falls or as complex as ensuring safety during natural disasters like earthquakes. The role of facility managers in ensuring workplace safety and efficiency has come into sharp focus and prominence in the new normal that prevails worldwide.

1. Hold Safety Training Sessions

It is the responsibility of facility manager to hold regular meetings to inform employees about any policy changes or any new equipment that has been added to the office and to ensure that employees are educated about safety procedures. Mock Fire Drill training is conducted to sensitize the team and employees on the evacuation procedures and how to rescue themselves in case of fire.

2. Introduce Planned Preventive Maintenance

Having a Planned Preventive Maintenance plan helps in keeping the workplace safe. It helps in preventing the potential for breakdown and to ensure that operations are running smoothly. When a machine malfunctions, there is a risk of someone being injured. Conducting routine checks and investing time and resources in Planned Preventive Maintenance helps mitigating that risk.

Without having an ongoing maintenance procedure, the old and outdated equipment may cause injury. Even something as simple as ensuring all the office lights are working properly prevent employees falling down from a dimly lit staircase and checking fire extinguishers on a monthly basis ensures preparedness and safety in case of an unlikely event or fire.

3. Encourage Safety Certifications

As workplaces evolve, so do health and safety standards and hence it can be helpful for facility managers to obtain certain government safety certifications. These certifications can be beneficial in creating a working environment that’s more attractive to health-conscious workers.

4. Promote Health and Wellness

Keeping the workplace safe and healthy is one of the most effective ways to protect the most valuable asset – workers. A facility manager must ensure good air quality to preserve the health and wellness of facility occupants. This can be done by: –

• Implementing a comprehensive indoor air quality maintenance program.
• Conducting regular building walkthrough inspections to measure temperature.
• Ensuring that HVAC systems, air supply diffusers and outside air intakes are clean.

5. Being Prepared for any Medical Emergency

A facility manager is required to develop and implement the emergency plan for any medical emergency and support. Tie up with hospitals, ambulances, having the liaison office number and keeping an SOP ready in this regard help facility managers to reduce risk and costs in case of medical emergency.

Conclusion

Health and Safety for facilities is one of the most important investments. Hence, creating a safe workplace is vital to ensuring the overall health and wellbeing of the workforce. A facility manager, by devoting time and money won’t just benefit the employees and workforce but can also encourage better productivity and efficiency.

The post Facility Manager’s Role to Promote Workplace Safety first appeared on Facility Management Company.

Post pandemic, offices have become increasingly empty, more employees are working from home and collaboration is the norm of the day. This growing acceptance of hybrid workspaces has impacted all aspects of our professional/personal life but none more so than facility management. Workspaces are adapting many changes, some for the better and some to change the game altogether. It is still unclear whether these changes are here to stay or yet to change again but one thing facility managers are certain about is that this is the ‘new normal’.

An organization relies on its facilities to efficiently support its people and processes. As the role of the workspace changes, so does the offering of Facility Manager. A Facility Manager’s responsibilities are likely to shift from the delivery of services to the creation of in-office experiences. A modern facility management company is responsible for creating an attractive working environment that prioritizes the well-being of employees.

Role of Facility Managers in Creating Hybrid Workspace

It is important to remember that office is no longer the place where employees have to be, but the place where they want to be. In the office, the emphasis is on face-to-face meetings and team building, more day-to-day and focus based tasks can be done elsewhere. Facility Managers play a vital role in creating this type of hybrid workspace by coordinating the services and hospitality and ensuring that employees can easily meet each other, effectively work together and receive business contracts.

There are many areas in which Facility Managers can do more than just comply with traditional employee requests and it starts right from the design stage. A Facility Manager, by using his/her knowledge and experience in facility management can work with the designers to create an office content with an innovative facility dimension. By working closely with the managers, employees, customers and suppliers, a facility manager can set up the most effective and efficient hybrid workspace.

Facility Manager’s Strategy in Creating Hybrid Workspace

1. Dynamic Planning of Flexible Office Occupancy: – Facility Managers need to manage dynamic office occupancy planning to not only prevent employees from being unable to find available workplaces but also avoid inefficient use of the workspace itself.

2. Tools to Shape Hybrid Workspace: – Facility Managers should integrate tools that ensure office occupancy is evenly dispersed throughout the week. It includes booking desks and shifts at the office, live localization of colleagues and office heat maps.

3. Optimizing Office Through Data: – Data is a vital foundation to tackle the uncertainties of hybrid workspace.It helps to ensure efficient HVAC usage, sufficient hot desking capacity, employee productivity, wellbeing, health and safety. With access to insightful data, facility managers can anticipate changing employee needs to make data driven decisions. It also helps in identifying unnecessary expenses and discovering good practices to be applied throughout the organization.

4. Creating a Healthy and Sustainable office: – Improving the productivity and work-life quality of an organization is one of the core tasks of a facility manager. With a more health conscious and sustainable building, employees feel happier, more productive and are less likely to suffer from the sick building syndrome.

Conclusion As the workspace increasingly shifts towards the hybrid model, Facility Managers must continuously monitor and adapt strategies to meet the evolving trends. Irrespective of the flexibility and freedom, hybrid workspace can present different challenges for each client. However, a facility manager, with an agile approach can help in driving the hybrid workspace revolution and ensure it a sustainable, successful and long-term future.

The post Facility Managers and Hybrid Workspace first appeared on Facility Management Company.